Profit and Loss
On this page:
The Profit and Loss report type is a financial statement that shows a company's revenues, expenses, and net profit or loss over a specific period of time. It is also known as an Income Statement.
Benefits:
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Financial Performance: Assesses the company's profitability and overall financial health.
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Trend Analysis: Identifies trends in revenue, expenses, and profitability over time.
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Decision Making: Provides insights for making informed decisions about pricing, cost management, and business operations.
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Investor Relations: Helps communicate financial performance to investors and stakeholders.
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Tax Planning: Assists in tax planning and compliance.
Profit and Loss - Basic
This report includes a classic trial balance format that includes Month to date and Year to date.
Key metrics at a glance:
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Month to date: This column shows the financial performance (Ledger Posting) for the current month..
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Year to Date: This column shows the financial performance (Ledger Posting) for the entire year up to the end of the current month.
Mapping and Filtering
Mapping
All the reports in the Profit & Loss section have the same report structure that can be customized based on the Account Grouping of Sage X3.
The following mapping needs to be changed accordingly in the "Mapping" Sheet of each reports. Note that the account mapping to each Reporting Code is defined in the Reporting Code configuration worksheet, as described here.
| Report Section | Reporting Code |
| Sales Revenue | KPI_SALES |
| Sales Returns and Allowances | KPI_SRET |
| Cost of Sales | KPI_COGS |
| Operating Expenses | KPI_OPERATING_EXPENSES |
| Discount | KPI_SDISC |
| Manufacturing Cost | KPI_MFG |
| Other Income and Expense | KPI_SUSP |
Filtering
Selection Page:
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Company
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Fiscal Year
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Fiscal period
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Ledger
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Ledger Type
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Currency
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Mapped Dimension 1
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Mapped Dimension 2
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Mapped Dimension 3
Profit and Loss - Forecast
Profit and Loss Statement for the full fiscal year (By month) including actuals and forecast.
Key metrics at a glance:
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Full Year Actual: Shows the actual financial performance (Ledger Posting) of each Profit and Loss (P&L) account for the entire year.
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Full Year Actual + Forecast: Shows the combined actual and forecast financial performance of each P&L account.
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Full Year Forecast: This column shows the forecast financial performance (Budget) of each P&L account for the entire year.
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Full Year Variance: This column shows the difference between the actual and forecast financial performance of each P&L account .
Mapping and Filtering
Mapping
All the reports in the Profit & Loss section have the same report structure that can be customized based on the Account Grouping of Sage X3.
The following mapping needs to be changed accordingly in the "Mapping" Sheet of each reports. Note that the account mapping to each Reporting Code is defined in the Reporting Code configuration worksheet, as described here.
| Report Section | Reporting Code |
| Sales Revenue | KPI_SALES |
| Sales Returns and Allowances | KPI_SRET |
| Cost of Sales | KPI_COGS |
| Operating Expenses | KPI_OPERATING_EXPENSES |
| Discount | KPI_SDISC |
| Manufacturing Cost | KPI_MFG |
| Other Income and Expense | KPI_SUSP |
Filtering
Selection Page:
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Company
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Fiscal Year
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Fiscal period
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Ledger
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Ledger Type
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Budget
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Mapped Dimension 1
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Mapped Dimension 2
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Mapped Dimension 3
Profit and Loss - Advanced
This report is a Profit and Loss Statement with more advanced KPIs, including % of Revenues, Budget, and Variances for the current and past year.
Key metrics at a glance
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Actual: Shows the actual financial performance (Ledger Posting) of each P&L account for the period being analyzed.
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% of Rev (Actual): Shows the percentage of total revenue of each P&L account. It is calculated as (Actual / Total Revenues) * 100.
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Budget: Shows the budgeted financial performance of each P&L account for the period.
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% of Rev (Budget): Shows the percentage of total revenue of each P&L account. It is calculated as (Budget / Total Revenues) * 100.
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Var $: Shows the dollar value variance between the actual and budgeted performance of each P&L account .
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Var %: Shows the percentage variance between the actual and budgeted performance of each P&L account . It is calculated as (Var $ / Budget) * 100.
Mapping and Filtering
Mapping
All the reports in the Profit & Loss section have the same report structure that can be customized based on the Account Grouping of Sage X3.
The following mapping needs to be changed accordingly in the "Mapping" Sheet of each reports. Note that the account mapping to each Reporting Code is defined in the Reporting Code configuration worksheet, as described here.
| Report Section | Reporting Code |
| Sales Revenue | KPI_SALES |
| Sales Returns and Allowances | KPI_SRET |
| Cost of Sales | KPI_COGS |
| Operating Expenses | KPI_OPERATING_EXPENSES |
| Discount | KPI_SDISC |
| Manufacturing Cost | KPI_MFG |
| Other Income and Expense | KPI_SUSP |
Filtering
Selection Page:
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Company
-
Fiscal Year
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Fiscal period
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Ledger
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Ledger Type
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Budget
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Mapped Dimension 1
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Mapped Dimension 2
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Mapped Dimension 3
Profit and Loss - Yearly Comparison
The Profit and Loss - Yearly Comparison report is a Profit and Loss Statement with a current month section and a year to date section that compares current and past year.
Key metrics at a glance:
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Current Year: This column shows the actual financial performance (Ledger Posting) of each P&L account for the current period.
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Last Year: This column shows the actual financial performance (Ledger Posting) of each P&L account for last year's same period.
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%: This column shows the variance in percentage from the current period compared to last year's same period. It is calculated as (Current Year Period - Last Year Period / Current Year Period) * 100.
Mapping and Filtering
Mapping
All the reports in the Profit & Loss section have the same report structure that can be customized based on the Account Grouping of Sage X3.
The following mapping needs to be changed accordingly in the "Mapping" Sheet of each reports. Note that the account mapping to each Reporting Code is defined in the Reporting Code configuration worksheet, as described here.
| Report Section | Reporting Code |
| Sales Revenue | KPI_SALES |
| Sales Returns and Allowances | KPI_SRET |
| Cost of Sales | KPI_COGS |
| Operating Expenses | KPI_OPERATING_EXPENSES |
| Discount | KPI_SDISC |
| Manufacturing Cost | KPI_MFG |
| Other Income and Expense | KPI_SUSP |
Filtering
Selection Page:
-
Company
-
Fiscal Year
-
Fiscal period
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Ledger
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Ledger Type
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Budget
-
Mapped Dimension 1
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Mapped Dimension 2
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Mapped Dimension 3
Profit and Loss - Actual vs. Budget
The report is a Profit and Loss Statement with a month to date section and a year to date section that compares Actual vs Budget.
Key metrics at a glance:
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Actual: This column shows the actual financial performance (Ledger Posting) of each P&L account for the period being analyzed. .
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Budget: This column shows the budgeted financial performance of each P&L account for the period.
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%: This column shows the variance in percentage for the actual vs budget. It is calculated as (Actual / Budget) * 100.
Mapping and Filtering
Mapping
All the reports in the Profit & Loss section have the same report structure that can be customized based on the Account Grouping of Sage X3.
The following mapping needs to be changed accordingly in the "Mapping" Sheet of each reports. Note that the account mapping to each Reporting Code is defined in the Reporting Code configuration worksheet, as described here.
| Report Section | Reporting Code |
| Sales Revenue | KPI_SALES |
| Sales Returns and Allowances | KPI_SRET |
| Cost of Sales | KPI_COGS |
| Operating Expenses | KPI_OPERATING_EXPENSES |
| Discount | KPI_SDISC |
| Manufacturing Cost | KPI_MFG |
| Other Income and Expense | KPI_SUSP |
Filtering
Selection Page:
-
Company
-
Fiscal Year
-
Fiscal period
-
Ledger
-
Ledger Type
-
Budget
-
Mapped Dimension 1
-
Mapped Dimension 2
-
Mapped Dimension 3
Profit and Loss - Rolling 12 Month
This is a report with a Profit and Loss Statement for the last 12 months (from the selected period), showcasing the financial performance (Ledger Posting) of each P&L account. It is also called a Trailing 12 months (TTM) report.
Key metrics at a glance:
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YYYYMM: This column shows the Ledger Posting of each P&L account for the period.
Mapping and Filtering
Mapping
All the reports in the Profit & Loss section have the same report structure that can be customized based on the Account Grouping of Sage X3.
The following mapping needs to be changed accordingly in the "Mapping" Sheet of each reports. Note that the account mapping to each Reporting Code is defined in the Reporting Code configuration worksheet, as described here.
| Report Section | Reporting Code |
| Sales Revenue | KPI_SALES |
| Sales Returns and Allowances | KPI_SRET |
| Cost of Sales | KPI_COGS |
| Operating Expenses | KPI_OPERATING_EXPENSES |
| Discount | KPI_SDISC |
| Manufacturing Cost | KPI_MFG |
| Other Income and Expense | KPI_SUSP |
Filtering
Selection Page:
-
Company
-
Fiscal Year
-
Fiscal period
-
Ledger
-
Ledger Type
-
Budget
-
Mapped Dimension 1
-
Mapped Dimension 2
-
Mapped Dimension 3
Profit and Loss - 5 Years Comparison
This report is a Profit and Loss Statement for the last 5 years from the selection.
Key metrics at a glance:
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Year: This column shows the Ledger Posting of each P&L account for the period.
Mapping and Filtering
Mapping
All the reports in the Profit & Loss section have the same report structure that can be customized based on the Account Grouping of Sage X3.
The following mapping needs to be changed accordingly in the "Mapping" Sheet of each reports. Note that the account mapping to each Reporting Code is defined in the Reporting Code configuration worksheet, as described here.
| Report Section | Reporting Code |
| Sales Revenue | KPI_SALES |
| Sales Returns and Allowances | KPI_SRET |
| Cost of Sales | KPI_COGS |
| Operating Expenses | KPI_OPERATING_EXPENSES |
| Discount | KPI_SDISC |
| Manufacturing Cost | KPI_MFG |
| Other Income and Expense | KPI_SUSP |
Filtering
Selection Page:
-
Company
-
Fiscal Year
-
Fiscal period
-
Ledger
-
Ledger Type
-
Budget
-
Mapped Dimension 1
-
Mapped Dimension 2
-
Mapped Dimension 3
Profit and Loss - With % Expense, Income
This report is a Profit and Loss Statement that includes a year to date, % of sales, and % of expenses for the selected period and the previous year's selected period.
Key metrics at a glance:
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Year to Date (YTD): Shows the financial performance (Ledger Posting) for the entire year up to the end of the current month.
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% of Sales: Shows the percentage of total revenue that each P&L account represents. It is calculated as (YTD / Total Sales) * 100.
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% of Expenses: Shows the percentage of total expenses that each P&L account represents. It is calculated as (YTD / Total Expenses) * 100.
Mapping and Filtering
Mapping
All the reports in the Profit & Loss section have the same report structure that can be customized based on the Account Grouping of Sage X3.
The following mapping needs to be changed accordingly in the "Mapping" Sheet of each reports. Note that the account mapping to each Reporting Code is defined in the Reporting Code configuration worksheet, as described here.
| Report Section | Reporting Code |
| Sales Revenue | KPI_SALES |
| Sales Returns and Allowances | KPI_SRET |
| Cost of Sales | KPI_COGS |
| Operating Expenses | KPI_OPERATING_EXPENSES |
| Discount | KPI_SDISC |
| Manufacturing Cost | KPI_MFG |
| Other Income and Expense | KPI_SUSP |
Filtering
Selection Page:
-
Company
-
Fiscal Year
-
Fiscal period
-
Ledger
-
Ledger Type
-
Budget
-
Mapped Dimension 1
-
Mapped Dimension 2
-
Mapped Dimension 3